Data we process

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To fulfil our contractual obligations such as:

• deliver services requested by the customer / your employer
• on request deliver in-vehicle entertainment services
• conducting remote diagnostics as well as repair and maintenance planning
• provide support

• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest

To follow up contractual obligations of the customer

• Contact information (such as name, email, phone number, address)
• Contact preferences
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest

To process your participation in our driving competitions

• Contact information (such as name, email, phone number, address)
• Your age
• Your language preference
• The company name for your employer
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes

Consent

To provide emergency assistance on the road

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Registration number (licence plate)
• Description of the emergency incl. description of any physical injuries and need of medical assistance
• Geographic position
• Vehicle data for remote diagnostics
• Audio or video call records

Legitimate interest

To make corrective actions

• Contact information (such as name, email, phone number, address)
• Delivery address and transactions
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legitimate interest or contractual obligation

To analyse, improve and develop existing and new products and services

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes
• Emergency assistance cases
• Responses to survey questions 
• Location
• System logs from our IT-systems

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities.

• Contact information (such as name, email, phone number, address)
• Delivery address
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codesSystem logs from our IT-systems

Legal obligation or legitimate interest 

To provide you with requested information and relevant updates.   

• Contact information (such as name, email, phone number, address
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes 
• Geo-location

Legitimate interest/Regulated by marketing laws per country

To follow up our performance and how satisfied you are with our products and services, including your participation in surveys

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• Contact preferences
• Purchases and transactions
• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage, engine data and error codes IP address, operating system, device type, app name and version, browser name and version and your responses to survey questions. 

Legitimate interest

To provide a quotation to the customer / your employer

• Driving behaviour, such as driving patterns, geo-location, operating hours and preference settings
• Identification data, for example the identification number of the vehicle, trailer, superstructure or engine, as well as driver ID, IP number, MAC address, IT-system and user ID
• Performance data from the vehicle, trailer, superstructure, engine and other products, for example information from vehicle components, fuel consumption, brake usage, gear shifting, battery usage.

Legitimate interest

To monitor the security of vehicles to be able to identify attacks and security breaches, and to be able to take action.

• Vehicle identifiers and electronic control unit identifiers 

Legal obligation

(example: UNECE R.155) 

To improve safety and comply with legislation regarding vehicle safety

• Vehicle & driver performance /behavioural data
• Monitoring, recordings and images

Legal obligation

(example: GSR 2, EU Regulation 2019/2144)

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

Retention

Employer branding

To attract future competences and engage current employees, personal data is used to manage different actions, such as events, cases, competitions and visits

• Web browsing data
• Education & Skills
• Personal Identifiers
• Professional experience
• Professional organization
  

Consent

Maximum 2 years after event

For the Scania Student Intro Program to find future employees, spread a positive image of Scania as an attractive employer and to create ambassadors for the Scania Group

• Bank number
• Clothing size
• Employment data
• Personal Identifiers
• Home Address
• Professional organization
• Education & Skills
• Photo

Legitimate interest

Recruiting

To manage the candidate database to match candidates with jobs within the Scania Group, including creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessment, interviews and offer

• Education & Skills
• Personal Identifiers
• Employment data
• Ethnicity when and where mandatory according to law
• Age, Birthdate, Gender and Nationality
  
• Home Address
• Professional organization
• Behavioural and performance data
• Criminal/legal data
• Financial data
• Health reports and Health tests
• Preferred country to work
• Professional experience
• Social medial account
• Photo
  

Legitimate interest

In accordance with local laws and regulations of the recruiting Scania legal entity

To perform background checks on job candidates

• Behavioural and performance data
• Leaves, vacation and working hours
• Personal Identifiers
• Professional experience
  

Consent

14 days

To perform tests on job candidates

• Personal Identifiers
• Behavioural and performance data
  

Consent

Maximum 30 days after user account termination or 24 months after users last activity in the system

To use for future recruiting

• Personal identifiers
• Home Address
• Preferred country
• Employment data
• Professional experience
• Education & Skills
• Social medial account
• Photo

Consent

Maximum of 24 months from last editing personal information

To prepare and enter into employment contracts

• Education & Skills
• Employment data
• Financial data
• Leaves, vacation and working hours
• Personal Identifiers
• Professional experience
• Professional Organization
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact

Consent

Maximum of 10 years

To prepare onboarding for successful candidates

• Financial data
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact and Dependents
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Photo
• IT usage data

Contractual obligation

Maximum 90 days after onboarding is completed

To prepare Scania summer internships

• Clothes and shoes size
• Employment data
• Personal Identifiers
• Professional organization
• Home Address
• Salary
• Photo

Legitimate interest

Until contract ends.

E-mail address is retained until the participants finish their education.

To use HR related statistics for follow up and as the basis for HR-related decisions

• Education & Skills
• Personal Identifiers
• Employment data
• Rehabilitation data and Work Accidents, injuries etc
• Age, Birthdate and Gender
• Home Address
• Professional organization
• Behavioural and performance data
• Financial data
• Scania premises passage
• Professional experience

Legitimate interest

As a rule, data is saved about 3 months after requested statistics have been produced.

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

Retention

Employer branding

To market Scania towards  current employees

• Web browsing data
• Education & Skills
• Personal Identifiers
• Professional experience
• Professional organization

Consent

Maximum 2 years after event

To create a fictional profile to better understand and attract future competences

• Age, Gender, Nationality
• Professional organization
• Education & Skills
• Personal Identifiers
• Professional experience

Legitimate interest

Until end of interview period, maximum 3 months

Recruiting

To manage the candidate database to match candidates with jobs within the Scania Group, including  creating a job requisition, advertising, screening candidates both from applications and candidate pools, assessments, interviews and offer

• Education & Skills
• Personal Identifiers
• Employment data
• Ethnicity only when and where mandatory according to law, when applying to positions outside EU
• Age, Birthdate, Gender and Nationality
• Home Address
• Professional organization
• Behavioural and performance data
• Criminal/legal data
• Financial data
• Health reports and Health tests
• Preferred country to work
• Professional experience
• Social medial account
• Photo

Legitimate interest

In accordance with local laws and regulations of the recruiting Scania legal entity

To share data with supplier of background checks on job candidates

• Personal Identifiers
• Result of background check

Legitimate interest

30 days

To perform test on job candidates

• Personal Identifiers
• Behavioural and performance data

Legitimate interest

To use for future recruiting

• Personal identifiers
• Home Address
• Preferred country
• Employment data
• Professional experience
• Education & Skills
• Social medial account
• Photo

Consent

Maximum of 24 months from last editing personal information

To prepare and enter into employment contracts

• Education & Skills
• Employment data
• Financial data
• Leaves, vacation and working hours
• Personal Identifiers
• Professional experience
• Professional Organization
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact

Contract

Maximum of 10 years

To enable onboarding and cross-boarding

• Financial data
• Salutation, Birthdate, Gender and Nationality
• Home Address
• Emergency Contact and Dependents
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Photo
• IT usage data

Contractual obligation

Maximum 90 days after onboarding is completed

To enable sharing of experiences between Scania trainees through the TRATON Trainee Network

• Employment data
• Personal Identifiers
• Professional organization

Legitimate interest

Three years from ending trainee program

Managing employment

To provide global support to HR systems

• Birthdate
• Home Address
• Professional organization
• Education & Skills
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Professional experience

Legitimate interest

Maximum 2 year after closed support case or 90 days after end of employment.

To enable the HR Service Centre to receive and answer questions from HR managers, managers, employees and external authorities related to employees

• Birthdate
• Home Address
• Professional organization
• Education & Skills
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Professional experience

Legitimate interest

Maximum 2 years after closed support case or 30 days after end of employment

To register new employees and administratively manage changes throughout the employment

• Leaves, vacation, and working hours
• Age, Birthdate, Gender
• Home Address
• Professional organization
• Financial data
• Employment data
• Education & Skills
• Personal Identifiers
• Behavioural and performance data
• Health certificate
• Position data
• Emergency contact
• Photos
• Professional experience
• Leaves, vacation, and working hours

Contract

24 for months after end of employment

To archive HR related documents

• Birthdate
• Home Address
• Professional organization
• Education & Skills
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Professional experience

Legal obligation

Maximum of 10 years after employment

To handle and follow up company cars

• Personal Identifiers
• Professional organization

Legitimate interest

10 years from paid salary

To  handle and follow up the use of electric bikes

• Personal Identifiers
• Geo position of bike

Legitimate interest

Maximum of 10 days

To handle and following up on electronic driving record of company cars

• Driving time
• Milage
• Vehicle identity numbers
• Geo position of company car

Legitimate interest

Maximum of 90 days

To managing bookings at Scania training facilities

• Birthdate
• Personal Identifiers
• Photo

Contract

To book, manage and follow up on Scania personnel transportation

• Personal Identifiers
• Pick up and leave spots

Legitimate interest

1 month and 1 week

To manage Scania accommodation

• Financial data
• Personal Identifiers
• Home Address
• Behavioural and performance data

Contract

From the last day of contract, the personal data is saved for one year. Personal data regarding expatriates are saved for five years. In case the tenant has a rent debt to Scania the personal data is saved until the debt is resolved

To manage Scania mail parcels

• Personal Identifiers

Legitimate interest

The data is deleted when employment ends.

To manage and reconcile Scania restaurant payments and invoicing

• Personal Identifiers
• Professional organization

Legitimate interest

The data is anonymized after 12 months of inactivity

To manage programs for top executives and other key positions

• Leaves, vacation, and working hours
• Age, Birthdate, Gender and Nationality
• Home Address
• Professional organization
• Financial data
• Personal Identifiers
• Education & Skills
• Civil status and partner's name
• Emergency contact and dependents
• Social medial account
• Employment data
  
• Behavioural and performance data
• Professional experience

Legitimate interest

Maximum of running 10 years for bonus reasons

To administrate the life cycle of employment to support employees and the managers

• IT usage data
• Salutation, Age, Birthdate, Gender and Nationality
• Home Address
• Professional organization
• Financial data
• Civil status and partner's name
• Emergency contact and dependents
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Behavioural and performance data
• Professional experience

Legitimate interest

60 months after end of employment or according to local legal requirements

Fullfilling legal obligations

To be able to answer questions from authorities or other institutions such as the Swedish Social Insurance Agency, the Enforcement Authority, banks, AFA, Police, estates, etc.

• Leaves, vacation, and working hours
• Financial data
• Employment data
• Personal Identifiers
• Position data
• Professional experience
• Professional organization

Legitimate interest

Until the question is answered

To manage lack of performance cases

• IT usage data
• Leaves, vacation, and working hours
• Age, Birthdate
• Home Address
• Professional organization
• Education & Skills
• Employment data
• Personal Identifiers
• Health reports and medical certificates
• Identified illness and psychological condition
• Behavioural and performance data
• Professional experience
• Financial data
• Other Special Category Data (Opinion, Ethnicity, etc)

Legal obligation

Until end of employment and during limitation period in local labour legislation

To manage individual issues of misconduct

• IT usage data
• Leaves, vacation, and working hours
• Age
• Professional organization
• Web browsing data
• Financial data
• Employment data
• Drug tests and Health reports
• Education & Skills
• Personal Identifiers
• Behavioural and performance data
• Scania premisses control
• Surveillance camera data
• Social medial account
• Professional experience
• Union membership

Legal obligation

Until end of employment and during limitation period in local labour legislation

To negotiate with trade unions on employment and company issues

• Personal Identifiers
• Behavioural and performance data

Legal obligation

To manage the redeployment process for individuals due to medical, behaviour, lack of performance or organizational reasons

• Education & Skills
• Personal Identifiers
• Behavioural and performance data
• Medical certificate
• Professional experience
• Professional organization
• Union membership

Legal obligation

Until the process is closed and obligations due to legal and contractual obligations are fulfilled.

To manage individual rehabilitation issues

• Leaves, vacation, and working hours
• Age
• Professional organization
• Allergies, Identified illness and psychological condition
• Drug tests and Health tests
• Medical certificates and Health reports
• Ergonomic data
• Rehabilitation data
• Work accidents, injuries etc
• Personal Identifiers
• Body descriptive data
• Behavioural and performance data
• Professional experience
• Union membership

Legal obligation

Two years after rehabilitation is closed

Staff and Salary Administration

To carry out salary reviews and salary revisions for employees

• Age and Gender
• Professional organization
• Employment data
• Personal Identifiers
• Behavioural and performance data
• Professional experience
• Financial data
• Leaves, vacation, and working hours
• Union membership

Legal obligation

10 years after paid salary

To manage the core payroll process at Scania

• Leaves, vacation, and working hours
• Financial data
• Birthdate
• Home Address
• Professional organization
• Employment data
• Personal Identifiers
• Union membership

Contract

10 years after paid salary

To manage payroll system support

• Leaves, vacation, and working hours
• Financial data
• Age and Birthdate
• Home Address
• Professional organization
• Employment data
• Personal Identifiers
• Union membership

Legitimate interest

10 years after paid salary

To perform annual compensation reviews

• Age and Gender
• Professional organization
• Financial data
• Employment data
• Personal Identifiers
• Behavioural and performance data
• Professional experience
• Union membership

Legitimate interest

10 years after salary increase

To provide and manage individual pensions and benefits

• Age, Birthdate and Gender
• Financial data
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours

Legitimate interest

Maximum 24 months, except employment number and PID-number, which are saved during employment

To provide and manage individual pensions and benefits for executives and expatriates

• Financial data
• Civil status and Partners name
• Personal Identifiers
• Employment data
• Gender and Nationality
• Home Address
• Professional organization
• Health report
• Professional experience

Contract

Until employment ends and as long as the data subject's insurance/pension is paid, including payments to beneficiaries

To manage invoicing and reporting of pensions and benefits

• Financial data
• Civil status
• Employment data
• Personal Identifiers

Legal obligation

10 years after the data subject has died. If there are beneficiaries, the data is saved 10 years after beneficiaries have died

To provide and manage scholarships

• Employment data
• Home Address
• Professional organization
• Behavioural and performance data
• Professional experience

Consent

Application is saved for two months. Decision on granted scholarship is saved for two years

To manage the Scania Resultatbonus

• Leaves, vacation, and working hours
• Personal Identifiers
• Home Address
• Financial data

Legitimate interest

10 years from disbursement

Work environment and health

To  conduct medical examinations of employees and related persons for expatriations missions

• Allergies, Identified illness
• Health incidents
• Health reports and medical reports
• Health tests
• Prescriptions
• Birthdate
• Civil status, partner's name and children names
• Personal Identifiers

Contract

10 years from last entry in patient record

To film and photograph for ergonomic risk assessments

• Ergonomic data
• Photos and videos
• Professional organization

Legal obligation

Maximum 3 months when doing risk assessments. Films used in trainings are saved as long the training is used

To conduct medical examinations of employees before short term business travel

• Allergies
• Identified illness
• Medical certificates
• Prescriptions
• Birthdate
• Home address
• Professional organization
• Personal Identifiers

Legitimate interest

10 years from last entry in patient record

To report, manage and analyse work incidents

• Personal Identifiers
• Work accidents, injuries etc
• Photos
• Position at workplace

Legal obligation

Retention time is set for personal data according to local work environment legislation

To assess employees’ ability to work and their health in order to take improving measures within the area of occupational health

• Age, Birthdate and Gender
• Home Address
• Professional organization
• Allergies
• Drug tests
• Ergonomic data
• Health incidents and Work accidents, injuries etc
• Medical certificates
• Prescriptions
• Psychological conditions and psychological counselling data
• Rehabilitation data
• Body description, Height Weight and other body descriptive data
• Civil status and partner's name
• Children names
• Personal Identifiers
• Photos
• Leaves, vacation, and working hour

Legitimate interest

10 years from last entry in patient record

To perform new employment health examinations to investigate if there are any medical obstacles to perform the position a candidate has applied to

• Personal Identifiers
• Education & Skills
• Age, Birthdate and Gender
• Home Address
• Drug tests and Health tests
• Identified illness
• Prescriptions
• Height and Weight

Legitimate interest

Name, e-mail address, department and manager are saved for one year. Medical data is retained 10 years from last entry in patient record.

To perform random drug test of employees and offer employees with help to overcome addictions

• Birthdate
• Professional organization
• Drug tests
• Personal Identifier

Legitimate interest

Maximum 10 years after last entry in patient record in case of positive test. Maximum 6 months in case of negative test

Planning and follow-up

To build and maintain a competence inventory to support the strategic workforce planning within the Scania Group

• Education & Skills
• ·Personal Identifiers
• Behavioural and performance data
• Professional experience
• Professional organization

Legitimate interest

Maximum of 10 years or in accordance with local legislation

To enable career planning and skills assessments to identify skills and competency gaps by comparing current and potential future roles

• Education & Skills
• Employment data
• Personal Identifiers
• Behavioural and performance data
• Professional experience
• Professional organization

Legitimate interest

60 months after end of employment or according to local legal requirements

To perform the Employee Satisfaction Barometer and other surveys

• Age, Birthdate and Gender
• Professional organization
• Personal Identifiers
• Employment data
• Education and skills
• Professional experience

Legitimate interest

For Employee Satisfaction Barometer until the data is aggregated and anonymized, before reporting. For other surveys, until the surveys are updated and re-launched, maximum of 10 years

To perform HR related statistics for follow-up and to form the basis for HR-related decisions

• Leaves, vacation, and working hours
• Financial data
• Employment data
• Personal Identifiers
• Age, Birthdate and Gender
• Professional organization
• Education & Skills
• Health and Work accidents, injuries etc
• Rehabilitation data
• Professional experience
• Behavioural and performance data
• IT usage data
• Civil status

Legitimate interest

Whenever possible, personal data is aggregated and anonymized before reporting. Data exported from outside source system is retained for a maximum of 60 days after completed project.

To perform analytics within the HR area to form the  basis for HR-related decisions

• Leaves, vacation, and working hours
• Age, Birthdate, Gender and Nationality
• Home Address
• Professional organization
• Financial data
• Education & Skills
• IT usage data
• Employment data
• Personal Identifiers
• Behavioural and performance data
• Professional experience
• Rehabilitation
• Work accidents, injuries etc
• Scania premises passage

Legitimate interest

As a rule, data is saved about 3 months after requested analytics have been produced.

To identify and develop cross talent

• Personal Identifiers
• Education & Skills
• IT usage data
• Behavioural and performance data

Legitimate interest

Maximum of 2 years after end of process

To enable succession planning and management

• Age, Gender and Nationality
• Professional organization
• Employment data
• Education & Skills
• Personal Identifiers
• Behavioural and performance data
• Professional experience

Legitimate interest

Maximum of 60 months after end of employment or according to local legal requirements

Learning and development

To enable employees to share digital certificates

• Personal Identifiers
• Education & Skill

Legitimate interest

As long as the employee uses the service

To conduct performance reviews of employees

• Personal Identifiers
• Behavioural and performance data
• Education & Skills
• Leaves, vacation, and working hours
• Professional experience
• Employment data
• Gender
• Professional organization
• IT usage data

Legitimate interest

2 years from review, but a maximum until end of employment

To enable employees to share learning activities and follow others on learning platforms

• Education & Skills
• Personal Identifiers
• Photos

Legitimate interest

Maximum of 10 years

To manage and coordinate training activities

• Food preferences
• Education & Skills
• Clothing and Shoes size
• Employment data
• Personal Identifiers
• Professional experience
• Professional organization
• Education & Skills

Legitimate interest

Maximum of 10 years

To implement and evaluate  training activities

• Web browsing data
• Personal Identifiers
• Monitoring, Recordings, and Images
• IT usage data
• Professional organization

Legitimate interest

Maximum of 1 year

To create and follow-up on development plans for employees

• Education & Skills
• Personal Identifiers
• Behavioural and performance data
• Employment data
• Professional experience
• Professional organization

Legitimate interest

One year after end of employment

To train future leaders and enhance their network

• Food preferences
• Birthdate and Nationality
• Home Address
• Professional organization
• Clothing and Shoe size
• Personal Identifiers
• Employment data
• Education & Skills
• Behavioural and performance data
• Photos
• Professional experience

Legitimate interest

End of employment

Travel Management and Expatriation

To manage the expatriation process for employees as well as related persons

• Leaves, vacation, and working hours
• Age, Birthdate, Gender and Nationality
• Home Address
• Financial data
• Education & Skills
• Emergency contacts
• Civil status and partner's name
• Education & Skills
• Medical certificates
• Personal Identifiers
• Professional experience

Contract

Maximum of 10 years

To manage travel bills and the  expense process

• Food preferences
• Work accidents, injuries etc
• Birthdate, Gender and Nationality
• Home Address
• Professional organization
• Financial data
• Personal Identifiers
• Employment data
• Position data

Legitimate interest

7 years in total

To conduct analyses on travel patterns

• Personal Identifiers
• Professional organization

Legitimate interest

Maximum of 5 years

Other processing

To follow safety processes and routines in case of emergency

• Personal Identifiers
• Employment data
• Professional organization
• Name and contact information of emergency contact
• Citizenship
• Nationality

Legitimate interest or Protection of your vital interest

To protect our employees and our company assets

• Personal Identifiers
• Employment data
• Professional organization
• Photos
• IT usage data
• Web browsing data
• Scania premises passage control
• Surveillance camera data

Legitimate interest

To transfer personal data externally in order to identify you as a Scania employee and to enable you to perform your work duties

• Personal Identifiers
• Employment data
• Professional organization
• Photos, film and audio

Legitimate interest

To analyse, improve and develop existing and new products and services

• Personal Identifiers
• Employment data
• Citizenship
• Professional organization
• IT usage data

Legitimate interest

To provide you with requested information and relevant updates 

• Personal Identifiers

Legitimate interest

To comply with licences of open-source programs

• Contributors’ Personal Identifiers

Contractual obligation 

Termination of employment

To support HR and managers with legal advice concerning termination of employments

• Age
• Professional organization
• Financial data
• Personal Identifiers
• Union membership

Legal obligation

To offboard employees ensuring a good exit and a structured knowledge transfer

• Personal Identifiers
• Employment data
• Professional organization

Legitimate interest

Data on offboarding is retained until offboarding tasks are completed and the employment has ended.

To handle redundancy according to legal requirements and common processes

• Age and Birthdate
• Professional organization
• Education & Skills
• Employment data
• Personal Identifiers
• Leaves, vacation, and working hours
• Professional experience
• Behavioural and performance data
• Financial data
• Union membership

Legal obligation

Maximum 2 years from end of employment. Data on employment time is retained until reached retirement age.

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To evaluate a proposal from you or your employer, or to evaluate a new business partner, both including background checks

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address and phone number)
• If you are a sole trader we also process financial data such as credit ratings and prices
• Background information (such as personal or professional conditions and characteristics, financial data, connections to government officials and - if legally permitted – possible criminal offences

Legitimate interest

To perform contracts with you or your employer

• Contact information (such as name, email, phone number, address) 
• Organizational data (such as company name, country, company address and phone number, business organisation number)
• If you are a sole trader we also process financial data such as credit ratings, bank accounts and payments

Contractual obligation or legitimate interest

To provide access to our IT-systems

• Contact information (such as name, email, phone number, address) 
• User-id
• Language settings in systems
• Logs of your usage of our systems

Legitimate interest

Transfer of personal data externally in order to identify you as a Scania business partner/supplier

• Contact information (such as name, email, phone number, address)
• Employment data (such as employment number, User-ID, Photos)

Legitimate interest

To communicate with yourself or your employer

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)

Legitimate interest

To analyse, improve and develop existing and new products and services, as well as our organization

• Contact information (such as name, email, phone number, address)
• Organizational data,  (such as company name, country, company address, phone number and business organisation number)
• If you are a sole trader, we also process financial data such as credit ratings, bank accounts and payments
• Logs of your usage of our systems

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Financial data such as credit ratings, bank accounts and payments as well as contractual related data such as contract number, order number, invoices
• Citizenship
• Date of birth
• License registration
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services
• Position of the person, signature

Legal obligations or legitimate interest

To provide you with requested information and relevant updates

• Contact information (such as name, email, phone number, address)

Legitimate interest/Regulated by marketing laws per country

To comply with licences of open-source programs 

• Contributors’ contact information (such as name, email, phone number, address)

Contractual obligation

Why do we process your personal data and for how long?

What cat­e­gories of personal data do we process?

Legal ground

To fulfil the purpose of your visit at Scania

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Food preferences
• Travelling and lodging details
• Driver license
• Host details

Legitimate interest

To protect our visitors and our company assets

• Contact information (such as name, email, phone number, address)
• Access logs from IT-systems and entry systems,
• IT-logs from applications and network services,
• Camera surveillance
• Security incident reports
• Health data

Legitimate interest

To analyse, improve and develop existing and new products and services, as well as our organization

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Travelling and lodging details
• Driver license
• Host details

Legitimate interest

To comply with legal obligations and legitimate requests from law enforcement and other authorities

• Contact information (such as name, email, phone number, address)
• Co-traveller information (such as name, email, phone number, address, age)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language
• Travelling and lodging details
• Driver license
• Host details

Legal obligation or legitimate interest

To provide you with requested information, services and updates, including webcasts, annual reports

• Contact information (such as name, email, phone number, address)
• Organizational data (such as company name, country, company address, phone number and business organisation number)
• Language

Legitimate interest/Regulated by marketing laws per country 

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

When you visit our website, we may process your personal data through necessary cookies in order to ensure the proper core functionality and safety of our website.

• IP-address
• Geo-location
• Accept-language
• User-agent
• Allocated session ID

Legitimate interest

When you visit our website, we may process your personal data through performance cookies in order to compile statistics regarding how our website is used, which in turn may be used to improve our website or parts thereof. Such data will when applicable only be processed in an aggregated and pseudonymised form.

• IP-address
• Browser settings
• Type of device used to access the site
• Areas of interest
• Interactive and behavioural data

Legitimate interest

When you visit our website, we may process your personal data through functional cookies in order to provide enhanced functionality and personalization on our website and in turn an elevated user experience for you.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country

Legitimate interest

When you visit our website, we may process your personal data through targeting cookies in order for us to adapt and personalise our marketing towards you to better match your preferences.

We may also combine such personal data with data which we obtain from third parties, which is why this processing activity can be equated with profiling.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country
• Interactive and behavioural data

Consent

When you visit our website, we may process your personal data through social media cookies to enable you to share our content with your friends and networks.

Social media cookies can also be used to track you across different sites, building up a profile of your interests.

• IP-address
• Geo-location
• Browser type and version
• Operating system
• Date and time for you visit
• URL of the referring site
• Browsing country
• Areas of interest
• Interactive and behavioural data

Consent

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To alert the driver, avoid accidents and improve traffic safety (to comply with legislation)

• Monitoring, recordings and images
• Vehicle & driver performance / behavioural data
• Position data

Legal obligation

(Example: GSR 2, EU Regulation 2019/2144)

To alert the driver, avoid accidents and improve traffic safety (to improve safety)

• Monitoring, recordings and images
• Vehicle & driver performance / behavioural data
• Position data

Legitimate interest

To develop and verify software for autonomous driving

• Monitoring, recordings and images
• Position data

Legitimate interest

Why do we process your personal data?

What cat­e­gories of personal data do we process?

Legal ground

To provide access to our IT- systems

• Personal Identifiers
• Contact information
• Professional organization

Legitimate interest

To enhance our IT-systems

• Personal Identifiers
• Professional organization
• IT usage data
• Web browsing data

Legitimate interest

To protect our employees and our company assets

• Personal Identifiers
• Contact information
• Professional organization
• IT usage data
• Web browsing data

Legitimate interest